Executive Assistant

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Job Title: Volunteer Executive Assistant to the Founder/President & CEO

Organization: United Social Services Inc. (USS)

Location: Hybrid/Remote

Position Type: Volunteer (Potential to transition into a paid role)

Reports To: Founder/President & CEO

About United Social Services (USS)

United Social Services Inc. (USS) is a nonprofit organization dedicated to uplifting and supporting at-risk and homeless young adults, LGBTQ adults, foster care adults (ages 18-24), disabled individuals, senior citizens, and families. We provide essential resources through programs such as housing solutions, career development, health and wellness initiatives, life skills training, and more. Our mission is to create inclusive communities where everyone has the resources and support to achieve their fullest potential.

Position Summary

USS is seeking a highly motivated and organized individual to serve as the Volunteer Executive Assistant to the Founder/President & CEO. This critical role will provide direct administrative and operational support to the CEO, helping to advance USS’s mission and vision. The ideal candidate is professional, reliable, detail-oriented, and possesses exceptional communication and multitasking skills.

This volunteer role is an excellent opportunity for someone passionate about nonprofit work and looking to grow with the organization. It has the potential to transition into a paid position in the future.

Key Responsibilities

Administrative Support

• Manage the CEO’s calendar, schedule appointments, and coordinate meetings.

• Draft, proofread, and prepare correspondence, presentations, and reports.

• Assist with managing email communications and responding to inquiries on behalf of the CEO.

Operational Support

• Maintain organizational records, files, and documentation.

• Coordinate travel arrangements and logistics for meetings, conferences, and events.

• Attend meetings and take minutes as needed.

Program & Event Coordination

• Support the execution of USS programs and events by coordinating logistics and communicating with stakeholders.

• Assist in organizing fundraising activities and outreach initiatives.

Relationship Management

• Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality.

• Build strong relationships with partners, donors, and volunteers on behalf of the CEO.

Other Duties as Assigned

• Collaborate with the CEO on special projects and organizational priorities.

Qualifications

Required

• Passion for the mission and vision of USS.

• Proven administrative or executive assistant experience (volunteer or professional).

• Exceptional organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to handle sensitive information with confidentiality and professionalism.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Reliable transportation (personal vehicle required).

• Ability to commit at least 10-15 hours per week.

Preferred

• Previous experience working in the nonprofit sector or supporting executive leadership.

• Familiarity with project management tools or CRM platforms.

• Flexibility to attend in-person meetings or events as needed.

Benefits

• Opportunity to work closely with an inspiring leader in a growing nonprofit organization.

• Develop valuable skills in nonprofit management, leadership, and organizational operations.

• Build meaningful connections with professionals and communities aligned with USS’s mission.

• Flexible schedule with opportunities to work remotely and in person.

• Possibility for the role to transition into a paid position based on performance and funding availability.