Assistant Chief Of Staff

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About Us:

The Donovan’s Venom is a 501c3 nonprofit organization focused on curating universal accessibility to fine arts and music education for all. We are passionately dedicated to ensuring that everyone, regardless of financial circumstances, has access to high-quality music education, performance opportunities, and fine art. We aim to inspire, empower, and uplift communities by fostering a love for music and the arts through our commitment to education, inclusivity, diversity, and social impact, which drives us to expand our reach continually and enrich the lives of those we serve.

We are looking for a highly organized and proactive Assistant to support our CEO and Chief of Staff in managing day-to-day operations. This role is perfect for someone looking to gain hands-on experience in a mission-driven organization while contributing to meaningful projects that make a positive impact on the community.

What you’ll do:

• Calendar Management: Coordinate and manage the CEO’s calendar, schedule meetings, and arrange appointments.
• Communication: Serve as the first point of contact for internal and external stakeholders, ensuring clear communication.
• Administrative Support: Assist with preparing documents, presentations, and reports for meetings and projects.
• Data Entry & Reporting: Assist with data collection, analysis, and preparation of reports to inform organizational decisions.
• Event Coordination: Help organize internal meetings, team events, and community outreach activities.
• Research & Documentation: Conduct research and assist with special projects as needed, including maintaining accurate records and filing systems.
• Confidentiality: Handle sensitive information with discretion, ensuring confidentiality at all times.

What we’re looking for:

• 1-2 years of experience in an administrative or assistant role, preferably in a non-profit or mission-driven organization.
• Strong organizational skills with attention to detail and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficient in using tools like Microsoft Office (Word, Excel, PowerPoint), Google workspace, and project management software.
• Adaptable and able to work in a fast-paced, dynamic environment.
• Interpersonal skills with the ability to work collaboratively with team members and external partners.
• Demonstrated ability to handle confidential information with integrity.