Administrative Program Assistant for the Veteran Pen Pal Project (VPPP)

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Are you passionate about supporting veterans and military families? Do you have a strong attention to detail, excellent organizational skills, and a desire to make a meaningful impact? We’re looking for an Administrative Program Assistant to help manage and grow the Veteran Pen Pal Project (VPPP) at It’s a Military Life!

In this role, you will assist the Program Manager with a variety of administrative tasks, support the growth of the VPPP, and ensure that all aspects of the program run smoothly:

Key Responsibilities:
Assist with administrative tasks to support the Veteran Pen Pal Project’s day-to-day operations
Create engaging content to be shared across social media, newsletters, and the website
Help organize program files and streamline information for increased efficiency
Draft correspondence for the Program Manager and coordinate details with other teams and departments
Provide recommendations to improve program efficiency and effectiveness
Assist with team management for fundraising, outreach, and other opportunities
Help develop and manage the program’s budget, schedule, and scope
Attend monthly team meetings and weekly one-on-ones with the Program Manager
Maintain a positive, professional image of the organization at all times

What We’re Looking For:
Minimum of 5-10 hours per week commitment for at least 6-12 months
Strong organizational, multitasking, and problem-solving skills
Experience in administrative support, content creation, or marketing (helpful)
Strong verbal and written communication skills
Ability to work independently but also collaborate effectively with a team
Passion for supporting veterans, the military community, and making a difference

This is an exciting volunteer opportunity to work alongside a dedicated team that is making a real impact in the lives of veterans and military families through meaningful connections. If you're a detail-oriented, proactive individual looking to gain experience in nonprofit program management, apply today!