Secretary

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Board Secretary for Non-Profit Organization

Organization: We W.I.L.L. Thru Sports

Position Type: Volunteer Remote or In-person

Position Overview:
The Board Secretary plays a crucial role in supporting the governance and administrative functions of the Board of Directors for We W.I.L.L. Thru Sports. This volunteer position requires a detail-oriented individual with strong organizational and communication skills. The Secretary will be responsible for maintaining accurate records, managing meeting logistics, and ensuring compliance with regulatory requirements.

Key Responsibilities

1. **Record Keeping:**
- Prepare and distribute meeting agendas, minutes, and other documents for board meetings.
- Ensure that minutes accurately reflect discussions and decisions made during meetings.
- Maintain an organized repository of board documents, including bylaws, policies, and other important records.

2. **Meeting Coordination:**
- Schedule board meetings and send calendar invites to board members.
- Collaborate with the Board Chair to set meeting agendas.
- Ensure that all necessary materials are prepared and distributed prior to meetings.

3. Communication:
- Serve as a liaison between board members and staff/committees to facilitate effective communication.
- Respond to inquiries and requests for information from board members.

4. Compliance and Governance:
- Assist in ensuring that the organization adheres to its bylaws and relevant laws/regulations.
- Maintain records needed for compliance with state and federal regulations, including maintaining an up-to-date list of board members and their contact information.

5. Support Board Leadership:
- Provide support to the Board Chair and other officers as needed.
- Assist in the onboarding and orientation of new board members.

6. **Additional Duties:**
- Attend all board meetings and participate actively in discussions.
- Contribute to the development of board policies and procedures.
- Assist with navigating donor management system i.e schedule emails and undersand automation process

Qualifications:

-Passion for being a part of a growing non-profit on a mission help young people live healthier lives

-Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Familiarity with non-profit governance and operations is a plus.
- Commitment to the mission and values of We W.I.L.L. Thru Sports
- Proficient in using office software (e.g., Microsoft Office, Google Workspace) and online collaboration tools.

Time Commitment:
The Board Secretary is expected to commit approximately 10-15 hours a month for meetings, preparation, and related activities.

Benefits:
- Opportunity to contribute to meaningful change in the community.
- Experience in non-profit governance and organizational management.
- Networking opportunities with other board members and community leaders.

Application Process:
Interested candidates should 1)review our website at wewillthrusports.com. 2)submit a resume and a brief cover letter outlining qualifications and interest in the position to wewillthrusportsyt@gmail.com. Applications will be accepted on a rolling basis until the position is filled.