Executive Director Assistant

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Time Of Butterflies is seeking a volunteer who is able to assist the executive director with tasks. The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.

Supervisory Responsibilities:

• May recruit, interview, hire, and train junior administrative staff in the department.

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

• Arranges travel and accommodations for executives.

• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

• Performs additional duties as assigned by executives.

• Performs other related duties as assigned.

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Able to type minimum of 50 words per minute.

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.