Board Secretary & VPIA Officer

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The VPIA Board Secretary is both a board member and an officer of VPIA.

Primary responsibilities include maintaining corporate records including records of official board
meetings, oversight of federal and provincial incorporation requirements and annual filings, coordinating board communications, and ensuring proper functioning of the organization, including board meetings.

RESPONSIBILITIES
The Secretary will work closely with the Chairperson of the board to plan and schedule
board meetings and perform other duties as the need arises.
o Create and distribute agenda for Board meetings and Annual General Meeting.
o Record and distribute the minutes of Board of Directors meetings. The minutes
should reflect the format and level of detail that the Board has determined.
o Create and maintain an up-to-date board planning calendar outlining matters to be
on the board’s agenda over the course of a year.
o Maintain a full contact list of board members including board member appointment
dates, term of appointments and board member bios.
o As custodian of records, ensure that the records of the organization are maintained
as required by applicable law and made available when required by authorized
persons.
o Make available an up-to-date copy of the bylaws as needed for meetings.
o Manage the general correspondence of the Board of Directors except as such
correspondence is assigned to others.
o Function as the organization’s registered agent with respect to the laws of the
jurisdiction, and ensure that documents necessary to maintain the corporation are
filed.
o Maintain corporate records, including minutes, legal documents and governance
policies and provide for systematic policy reviews.

REQUIREMENTS
The Board Secretary shall:
● Demonstrate a range of experience in the not-for-profit sector and knowledge of
how organizations operate,
● Be able to exercise good judgment and discretion in determining what to record
and what to omit from official records,
● Master word processing technology,
● Be familiar with the Google Suite of products,
● Demonstrate strong interpersonal skills, with excellent verbal and written skills;
attention to detail; and follow-through.Be a self-starter who can juggle multiple priorities and function well without a formal work structure.

QUALIFICATIONS:
The desired candidate shall have relevant experience of at least 5 years, education
providing exposure to the Corporate Secretarial and Governance areas. Residence in Canada would be valuable.

VPIA is a non-profit organisation founded in 2013 at the request of the founders of The Virtues ProjectTM ( www.virtuesproject.com). VPIA operates in service of The Virtues Project to protect the integrity of the body of work, to grow, strengthen and expand its reach, and to ensure its sustainability. The Virtues Project International Association (VPIA) is not affiliated with any religious organisation.

If you are interested in this role please

1) Send a resume to hradmin@virtuesproject.com and

2) Complete the Volunteer Application Form at this link: https://docs.google.com/forms/d/e/1FAIpQLSc9DeArdFRSqU9G5ukJJel7npJXy_JcPxcck3tUZqWTtM1yyw/viewform?c=0&w=1