Adminstrative Assistant

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AP2L is looking for part-time volunteers to help provide administrative support services, while gaining experience in housing placement services.

Responsibilities: The Administrator supports the Executive Director to manage a portfolio of housing programs serving homeless and at-risk families. This includes clerical and administrative support of the day-to-day work of the Executive Director as well as our programs.

Specific responsibilities include:

● Assist Executive Director with calendar and scheduling, email, phone calls and voicemail, and time-tracking.

● Prepare communications, such as memos, emails, and reports.

● Prepare communications for board meetings, events and fundraisers.

● Help to ensure that each AP2L housing program maintains documented protocols and procedures.

● Schedule and run reports in the homeless services data tracking system.

● Attend program staff meetings and other meetings, including note and minute taking as needed.

● Assist with research related to housing and employment, including housing market trends, government rental assistance programs, and community resources.

● Assist with training & onboarding of new volunteers.

● Must become knowledgeable about our housing agency and the population we serve.

● Attend training sessions provided by the agency or outsourced personnel. Most of the tasks are remote but will include some in-person duties.

Skills:

* Excellent oral and written communication skills

* Highly organized and able to manage competing priorities

* Excellent work habits: punctual, reliable, cooperative and team oriented

* Able to work independently

* Strong research and computer skills

* Quick learner

* Demonstrated commitment to diversity, equity, inclusion and belonging work

* Bi-lingual (preferred but not required)