Volunteer Board Secretary

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Citizens for Radioactive Radon Reduction: BOARD SECRETARY

OVERALL ATTRIBUTES

1. Strong communication skills. Your board secretary is an active conduit for communication between board members. This individual is responsible for proactively collaborating with board members to set up meetings, giving proper notice of any meetings, and promptly distributing materials like agendas and minutes. The secretary will often have to extract and communicate key information from lengthy conversations, so effective communication skills are a non-negotiable part of the job.

2. The ability to prioritize tasks. Strong organizational skills and follow-through. Responsible for delegating tasks to other board members, which means knowing who to assign to which tasks will be an important part of the job.

3. Familiarity with the nonprofit’s structure. Have a deep-rooted knowledge of the organization’s records and governing documents. Should be able to provide advice and resources to the board when relevant topics or questions arise. They should have a higher level of understanding of the nonprofit’s mission and strong passion for lung cancer advocacy.

Summary of the duties of the secretarial position:

· Assist with coordination of travel, events and fundraising activities

· Coordinate and managed board meetings and all executive meetings,

· Preparation of board resolutions and other documents for distribution.

· Preparing and reviewing board minutes

· Attend and record or note the proceedings of board meetings

· Attend the Annual Board Meeting and record and sign off on the proceedings.

NOTE: The secretary will ensure that the meeting notes are distributed to all corporate officers.

· Develop and maintain corporate records and fillings in compliance with applicable laws and regulations.

NOTE: The secretary will insure they are logged in the proper repository.

· Monitored and ensured compliance with statutory requirements and corporate governance practices.

· Assist in preparation of the Board Manual.

NOTE: The secretary may be required to engage with the attorney to provide proper execution and documentation of any recorded information.

· Assisting in the preparation of financial statements and other documents for regulatory filings.

NOTE: We will look to the Secretary to assist in preparation of financial documents and ensure proper bookkeeping.

· Liaising with the company and external stakeholders, such as auditors, lawyers, regulatory bodies, event coordinators and funders

Must be a U.S. Citizen

Citizens for Radioactive Radon Reduction Inc.

618 Evansville Ave. Waterloo, IL 62298

412-961-1980 | info@Citizens4RadonReduction.org