Animal Rescue: Volunteer Records Manager

Save to Favorites

This is a volunteer position. The volunteer needs to reside in Michigan.

The Records Manager oversees the accurate and timely management of records related to animals under the care of Heavenly Paws of Michigan. This role is critical to ensuring the integrity of data for all rescued animals, including medical history and adoption status.

The Records Manager works closely with the Management Team, Adoption and Foster Coordinators, Volunteers, and Veterinary Partners to maintain current and precise record keeping.

The position involves:
* Record-Keeping: Ensuring that all records for animals in rescue are up-to-date, including medical histories, behavioral assessments, and adoption status.
* Coordination: Coordinating with Fosters to proactively schedule appointments for all required vet care.

* Data Management: Managing data where all animal-related information is stored. This includes updating information as animals are brought into the rescue, medical care and adoption.
* Tracking Progress: Keeping records of rescues, adoptions, and animal returns, which helps measure the organization's impact in the community.
* Collaboration: Working with Veterinarians, Adoption Coordinator, Foster Coordinator and Volunteers to ensure smooth communication and accurate recording.

And involves these opportunities for all leadership volunteers:

* Event Support: Involves providing a range of services and assistance to ensure that an event runs smoothly and successfully. Whether for a fundraiser, community outreach, or an adoption event, event support covers planning, logistics, and onsite execution.
* Project Support: Be open to ideas from others and ready to provide feedback and support. This creates a collaborative atmosphere where everyone feels empowered to contribute to the cause.

Skills Needed:
* Effective Communication Skills: Interacting with team members, volunteers, and veterinarians.
* Attention to Detail: Precision is essential to maintaining accurate records.
* Organizational Skills: To handle moderate volumes of data, while keeping all information systematically organized.
* Familiarity with Microsoft and Google suite including strength in MS Excel, Google Mail and Google Drive.
* Digitalization of Records: Transition paper records to digital formats where applicable, ensuring all data is backed up, and easily accessible.
* Confidentiality: Ability to handle sensitive information with care.

Time Commitment is approximately 25 hours per week. Position resides in Michigan.

If your interests and experience align with the requirements of this volunteer position, please let us know by going to:
1. www.heavenlypawsofmi.org
2. Go to the Menu, select and complete a "Volunteer Signup" Form and,
3. Submit

Thank you. We look forward to hearing from you!