Grants Research and Application Coordinator

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The volunteer Grant Research and Application Coordinator play s a pivotal role in securing funding for AFTDJ by identifying and tracking grant opportunities, identify ing key contacts at the potential fund ing agency , managing the grant application process, and ensuring compliance with funder requirements. This position is critical to supporting the ability of AFTDJ to achieve its mission through sustainable funding from Foundations . The Grant Research and Application Coordinator works directly with the Director of Advancement .

Key Responsibilities:

1. Research and Screen Grant Opportunities:

• Conduct thorough research to identify potential grant funding opportunities that align with the mission of AFTDJ , its programs , and strategic goals.

• Screen grant opportunities to assess eligibility criteria and the likelihood of success based on the activities and needs of AFTDJ .

2. Identify Key Contacts:

• Research and identify relevant key contacts at potential funding organizations, including program officers and decision-makers.

• Maintain and update a contact database for relevant funders to ensure smooth communication throughout the application process.

3. Develop and Monitor Application Timelines:

• Create detailed timelines for each grant opportunity that track key dates and milestones, including deadlines for submission requirements, proposal drafts, and internal reviews.

• Coordinate with relevant team members to ensure tasks are completed in a timely manner and that all materials are ready for submission by the deadline.

4. Track Recurring Applications:

• Maintain an organized calendar of recurring grant opportunities, ensuring that AFTDJ is aware of upcoming submission deadlines for existing and prospective funders.

• Regularly review and update timelines for recurring applications to ensure no opportunities are missed.

5. Monitor Compliance and Reporting Requirements:

• Track and monitor all due dates for required reports, financial documentation, and other compliance-related tasks mandated by funders.

• Coordinate with relevant staff to ensure all reporting obligations are met and submitted on time, keeping AFTDJ in good standing with funders.

Skills and Qualifications:

• Strong research and analytical skills.

• Excellent organizational and project management abilities.

• Attention to detail and ability to track multiple deadlines simultaneously.

• Strong written and verbal communication skills.

• Proficiency in using databases, spreadsheets, and project management tools.

• Ability to work independently and as part of a team.

Time Commitment:

Flexible, with an estimated commitment of 4 to 8 hours per week, depending on the number of active grant opportunities.

This volunteer role offers a unique opportunity to support the growth and sustainability of AFTDJ by playing a key role in securing vital funding through grants.