Annual Health Conference Support & Community Festival

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Volunteer must live in US. We do not provide tickets or assistance with Visas. Thank you.

Event Overview:

The PA Black Health Matters Conference & Community Health Festival is an annual event that addresses health disparities affecting African American communities across Pennsylvania. In preparation for this significant event, the Community Hero Action Group (CHAG) is seeking volunteers to assist with the critical behind-the-scenes work leading up to the conference. Volunteers will play a key role in helping ensure a smooth and successful event by supporting various pre-event tasks.

Volunteer Roles Available (Pre-Event Support):

There are many ways to support the PA Black Health Matters Conference before the event. Whether you prefer logistical tasks, outreach, or planning, there’s a role for you:

1. Outreach & Promotion:

   • Help raise awareness about the event by distributing flyers, contacting local organizations, and engaging with community groups. Assist with social media promotion, sharing event updates on platforms like Facebook, Instagram, and Twitter.
   • Skills Needed: Good communication, familiarity with social media, and community connections.

2. Vendor & Partner Coordination:

   • Assist in managing communication with vendors, exhibitors, and health professionals. Help confirm attendance, manage contracts, and coordinate logistical needs for booth setup and participation at the event.
   • Skills Needed: Strong organizational skills, attention to detail, and experience in vendor management (a plus).

3. Logistics & Supplies Management:

   • Help secure, organize, and manage event materials and supplies such as registration forms, signage, health screening equipment, promotional items, and giveaways. Assist in coordinating deliveries and ensuring everything is in place for event day.
   • Skills Needed: Organization, attention to detail, and comfort with handling logistical tasks.

4. Volunteer Recruitment & Coordination:

   • Assist with recruiting and coordinating volunteers for the event. This includes creating volunteer schedules, assigning roles, and sending out pre-event communications and training materials.
   • Skills Needed: People management, scheduling, and communication skills.

5. Speaker & Workshop Support:

   • Assist in coordinating with guest speakers and workshop leaders, including managing correspondence, gathering presentation materials, and ensuring they have everything needed for their sessions.
   • Skills Needed: Strong communication, organization, and attention to detail.

6. Sponsorship & Donation Coordination:

   • Help identify potential sponsors and partners who may be interested in supporting the event through financial contributions, in-kind donations, or resources. Work with the fundraising team to create outreach materials and proposals.
   • Skills Needed: Fundraising experience (preferred), strong communication, and research skills.

7. Community Health Fair Planning:

   • Assist in planning activities and logistics for the community health fair portion of the event, including coordinating health screenings, entertainment, food vendors, and interactive stations.
   • Skills Needed: Event planning experience (preferred), multitasking, and creativity.

8. Content Creation & Design:

   • Help create promotional content for the event, including designing flyers, social media graphics, and newsletters. Assist with crafting blog posts, email campaigns, and updates to the event website.
   • Skills Needed: Graphic design (preferred), writing, and creativity.

Time Commitment:

Pre-event roles have flexible schedules, with most tasks needing completion 2-4 weeks before the event. Volunteers are encouraged to commit at least 5-10 hours per week, depending on their availability and the role.

Why Volunteer for Event Preparation?

• Contribute to a transformative community event that addresses public health challenges and empowers local residents.
• Gain valuable experience in event planning, community outreach, and nonprofit operations.
• Collaborate with a team of passionate individuals and network with community leaders and health professionals.
• Receive a certificate of volunteerism, letters of recommendation, and recognition for your contributions.