Administrative Support

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Looking for a volunteer to provide administrative support to ECN Purpose.

This volunteer opportunity has

Job Title: Nonprofit Administrative Assistant

Location: Aliso Viejo, CA

Position Type: Volunteer with the potential to turn into a part-time paid position if the volunteer is a good match to the organization.

Reports To: Executive Director

Job Summary:

The Nonprofit Administrative Assistant plays a key role in supporting the daily operations of our organization and administrative support to the Executive Director. They will assist with a variety of tasks, including scheduling, communications, event planning & assistance, fundraising and database management. The Administrative Assistant may also manage the executive’s schedule, coordinate communications, assist with board relations, and handle special projects as needed.

This position requires a proactive, detail-oriented professional who can handle a variety of tasks with discretion, efficiency, and a strong commitment to the organization’s mission. The ideal candidate is highly organized, detail-oriented, and passionate about contributing to the nonprofit sector.

Key Responsibilities:

Office Administration:

• Maintain inventory list of Mobile Program supplies.
• Maintain office supplies inventory by checking stock and ordering supplies as needed.
• Manage the organization’s general phone communications.
• Handle incoming and outgoing mail and deliveries.
• Maintain confidential files, records, and documents.
• Support scanning of operational documents.
• Assist in drafting, editing, and distributing newsletters, reports, and other communications.
• Other tasks and responsibilities as needed and assigned.

Executive Support:

• Draft and edit correspondence, communications, and other documents on behalf of the executive.
• Support the Executive Director/CEO with special projects, research, and initiatives as needed.
• Conduct research and gather data to support decision-making processes. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Coordinate board meetings, including scheduling, preparing agendas, compiling board packets, and recording minutes.
• Prepare and organize meeting materials, presentations, and reports.

Event Planning:

• Assist in the planning and execution of organizational events, including fundraising events, mobile program events, and community outreach programs.
• Coordinate logistics, invitations, materials, and follow-up for events involving the executive.

Data and Records Management:

• Maintain accurate and organized records, including donor databases, mailing lists, and volunteer information.
• Ensure compliance with data protection policies.

Support to Programs:

• Provide administrative support to program staff as assigned.
• Help secure donations of items to support programs.
• Assist in the coordination of volunteer activities and outreach efforts.
• Help track program outcomes and impact metrics.

Financial Administration:

• Assist with basic bookkeeping tasks, such as processing invoices, donations, and expense reports.

Qualifications:

* Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

* Experience: 1-3 years of administrative experience, preferably in a nonprofit or similar environment.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize workload.
• Experience with event planning and project management is a plus.

Personal Attributes:

* Passionate about the nonprofit sector and the mission of the organization.

* A helpful attitude and a desire to serve.

* A proactive and resourceful problem solver with a strong attention to detail.

* Ability to work independently and as part of a team.

* Adaptability and flexibility to manage multiple tasks and deadlines.

* Friendly, professional demeanor with strong interpersonal skills.

* Committed to confidentiality and ethical practices.

Work Environment:

* The position requires working in an office environment with occasional off-site events.

* Requires some lifting of office supplies and event materials.

* May require occasional evening or weekend work.

How to Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position to chume@ecnpurpose.org.

Our organization is an equal opportunity employer and encourages applications from all qualified individuals.