Executive Administrative Assistant

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Celestial Manna is a faith-based 501 (c) (3) food recovery non-profit founded in 1986. Our primary mission is to help our neighbors who are food insecure. We recover food from grocery stores, restaurants and local farms that would otherwise be discarded and we share the harvest to communities affected by poverty.

Summary

Celestial Manna is in search of (2) Executive Administrative Assistants to support the following Executive members:

- Chief Executive Officer (CEO)

- Chief Vision Officer/Founder

You will play a crucial role in ensuring the smooth operation of daily activities, facilitating effective communication, and providing administrative support for an organization with a great cause!

Responsibilities

• Manage executive schedules, including arranging meetings and appointments
• Coordinate and prioritize incoming inquiries and requests, ensuring timely responses or delegating tasks as appropriate.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Maintain and organize electronic files, ensuring accuracy and confidentiality.
• Conduct research and compile data to prepare reports and presentations as needed.
• Assist in the preparation for meetings, including agendas, materials, and minutes.
• Handle confidential information with discretion and professionalism.

Requirements:

• Proven experience as an executive administrative assistant or in a similar role.
• Proficient in Google Office Suite
• Exceptional organizational and time management skills with the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to handle multiple projects simultaneously and work independently.
• Bachelor’s degree preferred.

Schedule: Flexible Hours - Fully Remote

Compensation: This is a volunteer position.