Intern Administrative Assistant/Virtual Assistaant

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Position Summary :

The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role will be responsible for supporting the leadership team and staff through a variety of tasks related to organization, communication, and coordination.

Key Responsibilities :

• Office Management :

• Manage office supplies, ensuring they are stocked and properly organized.

• Answer phone calls, emails, and direct inquiries to the appropriate staff members.

• Assist with data entry, filing, and maintaining accurate records.

• Manage office schedules, including booking meetings, appointments, and managing calendars for leadership staff.

• Support for Programs and Events :

• Assist with the planning and coordination of events, including preparing materials, managing RSVPs, and setting up venues.

• Track and manage attendance for programs and events, ensuring records are accurate and up-to-date.

• Communications :

• Serve as a first point of contact for visitors, parents, staff, and external stakeholders.

• Draft and distribute communications such as emails, memos, and newsletters.

• Support staff with outreach and follow-up communication for participants and partners.

• Clerical Support :

  • Assist with the preparation of reports, presentations, and other documentation needed by leadership.

  • Handle travel arrangements, expense reports, and other administrative tasks for the leadership team.

  • Maintain confidentiality and professionalism in handling sensitive information.

Qualifications :

• Prior experience in an administrative role.

• Strong organizational and time management skills.

• Proficiency with office software (Microsoft Office, Google Workspace).

• Excellent communication and interpersonal skills.