Executive Administrator

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Volunteer Executive Administrative Assistant

Position Overview:
We are seeking a motivated and organized individual to join our team as a Volunteer Executive Administrative Assistant. This role is crucial to the smooth operation of our organization, providing vital support to the executive team. The ideal candidate is detail-oriented, possesses excellent organizational and communication skills, and is passionate about contributing to the success of our mission.

Responsibilities:

1. Administrative Support:
- Assist in managing the executive team's calendars, appointments, and travel arrangements.
- Handle phone calls, emails, and correspondence on behalf of the executive team.

2. Document Management:
- Create and maintain organized filing systems for important documents.
- Draft, edit, and proofread documents, letters, and reports as needed.

3. Meeting Coordination:
- Schedule and coordinate meetings, prepare agendas, and take meeting minutes.
- Ensure the timely distribution of meeting materials to all relevant parties.

4. Communication Liaison:
- Act as a liaison between the executive team and internal/external stakeholders.
- Respond to inquiries and requests in a timely and professional manner.

5. Data Entry and Record Keeping:
- Input and manage data in relevant databases.
- Keep accurate records of communications, decisions, and actions.

6. Event Support:
- Assist in planning and coordinating events, workshops, and special projects.
- Provide on-site support during events as required.

7. Special Projects:
- Support the executive team in various special projects and initiatives.
- Conduct research and compile data as needed.

Qualifications:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite and Google Workspace.
- Ability to handle confidential information with discretion.
- Proactive and self-motivated with a positive attitude.
- Previous administrative or executive support experience is a plus.

Commitment:
- This is a volunteer position with a flexible time commitment.
- Regular check-ins and virtual collaboration with the executive team.

If you are passionate about supporting a meaningful cause and possess the skills to contribute effectively, we welcome you to join our team as a Volunteer Executive Administrative Assistant. Together, let's make a positive impact on our community.