Secretary

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Role Overview:

As a volunteer secretary with Women Helping Others of Tampa Bay, you will play a vital role in supporting the administrative functions of the organization. You will work closely with the executive team and other volunteers to ensure smooth operations and efficient communication.

Key Responsibilities:

Record-Keeping: Maintain accurate records of meetings, including minutes, agendas, and action items.

Correspondence: Manage incoming and outgoing communications, including emails, phone calls, and mail.

Scheduling: Coordinate meetings and appointments for the executive team, volunteers, and external stakeholders.

Documentation: Assist in the preparation and organization of documents, reports, and presentations.

Data Entry: Input and update information in the organization's databases and systems.

Support: Provide administrative support as needed, including filing, photocopying, and other office tasks.

Confidentiality: Handle sensitive information with discretion and always maintain confidentiality.

Qualifications:

Excellent organizational and time management skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Attention to detail and accuracy in record-keeping.

Ability to work independently and collaboratively in a team environment.

Commitment to the mission and values of Women Helping Others of Tampa Bay.

Time Commitment:

This is a part-time volunteer position, with flexible hours based on the needs of the organization. The volunteer secretary will be expected to attend regular meetings and fulfill assigned tasks in a timely manner.

Benefits:

Opportunity to make a meaningful impact in the fight against homelessness.

Gain valuable experience in nonprofit administration and organizational management.

Develop skills in communication, organization, and teamwork.

Join a dedicated team of volunteers working towards a common goal.