Executive Administrative Assistant

Save to Favorites

Crowned for Purpose is a dynamic nonprofit organization committed to empowering at-risk youth and families through a range of programs and initiatives. We are dedicated to creating positive change in our community by providing essential resources and support to those in need.

Position Overview:
We are seeking a highly organized and experienced Executive Administrative Assistant to provide exceptional administrative and operational support to our executive team. The successful candidate will play a vital role in ensuring the smooth and efficient functioning of our organization. This is an exciting opportunity to be part of a mission-driven team and contribute to meaningful change in the lives of those we serve.

Key Responsibilities:

1. Executive Support:
- Provide high-level administrative support to the executive team, including the Executive Director.
- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile data to support decision-making and strategic initiatives.

2. Office Management:
- Oversee and maintain office operations, ensuring a well-organized and efficient work environment.
- Manage office supplies, equipment, and vendor relationships.
- Maintain a clean and welcoming office space for staff and visitors.

3. Meeting Coordination:
- Schedule and coordinate meetings, conferences, and events.
- Prepare meeting agendas, documents, and presentations.
- Attend meetings and record minutes as needed.

4. Communication:
- Serve as the primary point of contact for internal and external communications on behalf of the executive team.
- Manage incoming calls, emails, and inquiries, responding or directing them as appropriate.
- Maintain and update contact lists and databases.

5. Record Keeping:
- Maintain and organize electronic and paper files and records.
- Ensure confidentiality and security of sensitive information.
- Assist in the preparation of reports and documents for board meetings.

6. Project Support:
- Assist in the planning and coordination of special projects and events.
- Collaborate with various teams to support the execution of organizational initiatives.

7. Financial Administration:
- Assist in managing budgets, tracking expenses, and processing invoices.
- Work closely with the finance team to ensure accuracy in financial transactions.

Qualifications:

- Proven experience as an Executive Administrative Assistant or in a similar role.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- High level of professionalism and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.