Event Volunteers Needed: Over the Edge CT

Save to Favorites

Project Purple is hosting its second Over the Edge event in Hartford, CT. We are looking for enthusiastic and motivated volunteers to help this event run smoothly. There are a few different positions to choose from, please read the descriptions below:

1. REGISTRATION AREA VOLUNTEERS (2+ PEOPLE)

Before participants arrive:
* Introduce yourself in person and perform radio check with staging area ropes volunteers
* Introduce yourself to the group guides ensuring they know who is on the guide team

Duties:
* Use the master schedule to determine which participants will be arriving at which registration time.
Ensure they are at the correct registration time and check them off as they register
* Have them complete a participant waiver and bring it with them to the staging
* Provide them with a wristband (if this is the method for waiver identification)
* Provide each participant with a name tag that is clearly visible
* Collect all droppable items from participants including phones, keys, coins, etc.
* For the first 1.5-2 hours, send participants to Staging as they arrive
* After about 2 hours, have participants come together in groups of 2-6
* Radio staging to see if they are ready for the next group
* People will come late (and early) but do your best to keep them in their designated groups.
* The goal is to move participants through the process efficiently and quickly
o If participants come too early, i.e. more than 45 minutes, ask them to return at their
designated registration time
o Perform two-time checks every hour by recording the arrival time of two participants

Registration supply checklist:
* Master Schedule
* Nametags (for all participants, volunteers, OTE staff, and anyone associated with event)
* Participant Waivers and Wrist bands
* Ziploc bags for droppable personal items
* Radio to communicate with Event Manager
* Cash box to collect day-of donations
* Pen, sharpies, paperclips, clipboards, extra batteries (if radios need them)
* OTE Provided Radio - 1 to Event Manager
* At the end of the day, please be sure that the OTE radio is returned to the Staging Manager

2. STAGING AREA VOLUNTEER (1 EVENT VOLUNTEER)

Duties:
* Ask each participant to double-check their pockets and provide a safe place for these
valuables to be stored until after the event.
* Manage GoPro use & charging
* Duties as assigned on-site by Over The Edge Staging Manager

3. GUIDES (2-5 PEOPLE)

Duties:
* Assigned to lead participant groups through different stages of the event
* Registration to staging; brings groups of 2-6 to staging and returns to registration to wait for next group.
* Staging to Training (roof); brings groups of 2-6 to the roof, returns to staging to wait for
next group
* All media personnel must always have a designated non-profit volunteer with them.

4. LANDING ZONE (2 PEOPLE)

Duties:
* Meet rappelers at ground exclusion zone to guide them back to Staging to remove gear;
* OR meet rappelers at ground exclusion zone to take off their gear and run it back to the staging room.
Landing Zone Checklist:
* OTE provided helmet (if inside exclusion zone)

5. ROOF TOP SECURITY (1 PERSON)

Duties:
* High level volunteer to be stationed at the last access point to the roof to ensure that only waiver
volunteers and participants can access the roof.
* It is very important be assertive and confident in stopping anyone trying to gain access to the roof that should not be there.

Roof Top Security Checklist:
*radio

6. ROOF TOP RADIO PERSON (1 PERSON)

Duties:
* Volunteer stationed on the roof to let the announcer know who is rappelling, when they go over
and what rope they are on
* Organize participants away from the edge and ensure there is an order to who is next in line
* Communicate with the Announcer/MC who is going over and who is next
* OTE Techs will not be able to radio down to the announcer

Roof Top Radio Checklist:
* Master schedule
* Clipboard/Pen
* Hat/sunscreen (if hot climate)
* OTE provided helmet

7. ANNOUNCER/EMCEE (1 PERSON)

Duties:
* It is your job is to let spectators know who is rappelling and on what rope
* Have one person monitor the radio and communicate with the Roof Top Radio Volunteer
on who is going over and who is "ondeck"
* Announce who is currently rappelling and who will be rappelling next
* Add info about the nonprofit, person rappelling or how to participate next year

Announcer/EMCEE Checklist:
* Speaker, megaphone or some other method to project
* Radio
* Master Schedule
* Fact sheet
* Pen, clip board, white board and dry erase markers to track rappelers
* OTE provided helmets if in exclusion zone
* Mechanism for shade, hat/sunscreen if hot climate

8. FLOATER (1 PERSON) EXTRA, IF AVAILABLE, TO ASSIST OTHER STAFF