Volunteer Event Coordinator (In-Person and Virtual)

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What does a Volunteer Event Coordinator (In-Person and Virtual) do at Community Hero Action Group?

Community Hero’s Volunteer Event Coordinators will work as a part of our team to oversee particular aspects of CHAG’s event planning process and to bolster our non-profit initiatives - held both in-person and virtually. The duties include:

1. Meeting with vendors at designated venue locations to assist with set-up
2. Efficiently acquiring any necessary decor for on-site CHAG initiatives
3. Working with CHAG leadership to ensure the completion of a successful event

Accomplished Event Coordinators typically work for event planning companies, venues, hotels and resorts or corporations. They use their problem-solving skills and determination to overcome challenges and ensure that an event meets the community’s expectations.
As a CHAG Event team member, your goal is to serve as a supporting role in the event planning team by contacting vendors, touring potential venue locations, and helping with the set-up/ execution/cleanup of an event.

Volunteer Event Coordinators’ Duties and Responsibilities

Volunteer Event Coordinators’ main tasks include planning and managing events of varying sizes and purposes. Members of the CHAG Event team have to understand what it takes to make sure that the logistics of an event work out, while keeping everything within the allocated budget and ensuring that the event itself is carried out smoothly. Here are the most essential duties and responsibilities:

• Establishing and maintaining relationships with vendors and venues
• Planning event details and aspects, including seating, dining and guests
• Keeping reliable financial reports of acquired items and relaying payments to third parties in a timely manner to ensure successful event launch
• Remaining under budget with all costs
• Helping in the management of events and addressing any potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event in real-time
• Maintaining a working knowledge of the complex needs of a wide variety of events

Volunteer Event Coordinator Skills and Qualifications

In order to fulfill the aforementioned duties and responsibilities, an Event Coordinator must possess an extensive skill set and qualifications that work together to manage events efficiently. The following are the specific skills and qualifications required for any Event Coordinator to be successful.


Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job. Vendors and venues must be established, and an entire staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests expect.

Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.


Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.