Virtual Administrative Support

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We are looking for an assistant to provide administrative support to our team while working remotely. You will perform various administrative tasks, including answering emails and scheduling meetings. For this role, a strong Internet connection is required, along with experience using communication tools like Google Meet. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

Responsibilities

• Respond to emails and phone calls
• Schedule meetings
• Attend all Board Meetings
• Manage a contact list
• Prepare family/client spreadsheets and keep online records
• Organize managers’ calendars
• Prepare Board Meeting minutes for distribution
• Create presentations, as assigned
• Address employees administrative queries
• Provide customer service as first point of contact

Skills

• Proven experience as an assistant working remotely or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP
• Experience with word-processing software and spreadsheets (e.g. MS Office)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Solid organizational skills
• High school diploma; additional qualifications as an admin assistant a plus.